You may have adopted Gift Aid to maximise your donor contributions — but the time and space needed for all that paperwork can reduce the benefits…

Now you can store and access all your documents online securely and easily — with no capital outlay and no additional staff.

We worked with several of the UK’s leading not-for-profit organisations and the Inland Revenue to develop a complete solution for scanning, storing, and managing the myriad of documents required in the UK not-for-profit sector.

• Submit your Gift Aid tax claims faster.
  ScanStore’s completely paperless system lets you submit your Gift Aid tax claims faster, creating an audit trail automatically.
  
  
• Retrieve documents easily.
  You can pull up a specific donor’s declaration in seconds, so donor requests can be completed almost instantly. No more searching through drawers of files. Administrative duties like the filing and indexing of documents are automated, to reduce staff time. You’ll also enjoy the extra storage space freed up when all your important documents are stored online.
  
  
• Protect documents from loss or damage.
  Since Gift Aid forms and other documents are scanned and stored in a secure Internet repository, your vital donor records and important information is safe from fire or water damage, as well as filing errors or misplacement. That means you don’t have to worry about asking donors to fill out replacement forms or facing fines for not producing documents supporting your Gift Aid claims with the Inland Revenue.
  
  
  

• "The process of scanning your clients' Gift Aid declarations, Direct Debit mandates and associated documents fully comply with the requirements of the Gift Aid Scheme and our guidance notes." — Inland Revenue Audit & Pensions Scheme Services

  Always be prepared for an Inland Revenue audit. ScanStore is designed specifically to help you comply with all Inland Revenue requirements. So you can enjoy the peace of mind that you’re always prepared.

How the ScanStore Document Scanning and Imaging Service Works

It couldn’t be easier — we do all the work for you! You don’t need any extra staff or equipment. Just tell us how many documents you would like to have scanned for online storage and access. A ScanStore driver will collect the documents and transport them safely to our facilities, where each document is scanned and indexed using high-speed scanners and our proprietary software. Our high capacity can provide you with full online access to 25,000 of your documents in as little time as one week.

ScanStore is offered as part of The Raiser’s Edge®, Blackbaud’s award-winning complete not-for-profit fundraising and gift management solution. UK charities using other databases may also integrate ScanStore as a separate document imaging solution or document scanning service.

Try ScanStore for free today, and see for yourself just how easy it can be to manage your Gift Aid declarations and other documents.